Viewing Approval History

The ability to view the history of an approval workflow is essential, as it allows teams to seamlessly track progress, understand project developments, maintain a clear audit trail, and ensure accountability for more efficient decision-making.

Imagine a scenario where an employee requests a promotion that requires approval from their supervisor, department head, and HR director. The HR manager drafts the proposal and sends it to the relevant stakeholders. If a delay occurs, the HR manager can quickly view the approval history to identify the hold-up and review feedback. The HR manager can then make necessary changes and re-submit the proposal, allowing stakeholders to view the approval history. The feature ensures transparency and a smoother decision-making process.

Submitting an item for review and approval using Approvals for monday.com is simple and efficient. During its lifecycle, approval decisions can be changed or requested, and our approval history feature helps view the history of an approval workflow.

In this guide, we will demonstrate how to view an item's approval history from both a reviewer and non-reviewer perspective.

Viewing approval history as a non-reviewer

If you were not involved in an item's approval, you can still view the approval history of any approvers by clicking the history button (A) on the approval row.

The history button will only appear if the approval has a history with comments and approval decisions.

A drop-down menu will appear, listing the approval decisions and comments on the approval (B).

Viewing approval history as a reviewer

To review the approval history of an approval you were involved in, click the comment button (C) next to the approval decision.

Within the drop menu, click the ‘See history’ button (D) in the bottom left of the comment box.

The history button will only appear if the approval has a history with comments and approval decisions.

The approval history (E) will be displayed below the comment section, presenting the prior approval decisions and comments.

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