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Publish Content
The publish action allows you to publish content to different places or spaces. This will create a copy of the content in specified spaces and/or with an existing page as its parent.
Currently this action only supports pages. It will not work on blogs or other content - if attempted it will silently fail. If publishing other content is interesting to you, please mention that as feedback so we can add this feature to our product roadmap.
The original spaces homepage will be excluded as an ancestor of the published page.
Name of Field | Type of Field | Description |
|---|---|---|
Places to Publish to | Space/Page multi select | Search for and select spaces and pages for content to be published under. |
Clone Page Ancestry | Boolean | Maintain the page hierarchy during publishing. This will copy all pages between the published page and it's current spaces homepage into the new space/place as its parentage. |
Clear Attachments | Boolean | Don't copy attachments when publishing. |
Clear Permissions | Boolean | Don't copy permissions when publishing. |
Clear Labels | Boolean | Don't copy labels when publishing. |
Copy Content Properties | Boolean | Copy pre-existing content properties when publishing. |
Publish as Transitioner | Boolean | Publish the page as the user who transitioned the workflow instead of the Workflows for Confluence app. |
Publish Source Page Workflow Metadata | Boolean | Copy workflow metadata from the source page and display the data within macros on the published page. Behaviour of individual macros on the published page is as follows:
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Pro Tip:
The original page that a published page clones is stored as a property on published pages. This can be searched in CQL to find pages that are published copies of a specific page. Use the field 'original' and search by ID of original page.
original=267893
original IN (267893, 309752)
Behaviour
When a space is selected as a place to publish, the action will clone the original page into the destination space immediately under that spaces homepage. If cloning ancestry, each parent page will also be cloned into the new space. The page order will be maintained and the upper most page will be immediately under the new spaces homepage.
When a page is selected as a place to publish, the action will clone the original page immediately under the specified page as a child. With clone ancestry enabled, each parent page will also be cloned under the destination page. The page order will be maintained and the upper most page will be immediately below the targeted page.
No other changes are made to the page. However, if a page with the same title already exists in a space, a number in brackets will be appended to the title name to make it unique (e.g. "Published Page" => "Published Page (1)")
If a page would be published as a sibling of a previously published version of the same page, that previous version will instead be updated. For example, if one uses the same configuration to publish the same page twice, the second time there will be a previous version. This feature will not look in other spaces or elsewhere in the same space for existing clones. This means that repeatedly publishing a page with the same settings will publish an initial copy, then update that page with future publishes. If a page is published, then the original is moved, a future publish will create a new clone based on the original pages new location. Likewise if the clone were moved, a future publish would create a new clone where the moved one used to be. Additionally, for a page to be considered an existing clone, it must have been created by the publish action previously.
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If you have any questions or would like to speak with us about Workflows, please don’t hesitate to reach out to our Customer Support team.