You can save time and find your pages with Workflows by using the Search functionality. This is particularly useful as the number of Confluence pages with Workflows increases.

Below you will find a short video tutorial on how to use the Search Functionality in Workflows for Confluence. Alternatively, you can follow the step by step guide below.

To view the Search page, select Workflows in the sidebar.

Once on the Search page you have the ability to filter the search.

Using the Filters

There are five optional filters you can use when searching for your Pages: Workflows, Spaces, Status, User Filter (Approval Status), User.

Workflow

In the select list you have the option to select all workflows that are currently Enabled in either their Space/Globally.

Space

In the select list you have the option to select all Spaces that are visible to you as a user.

Status

In the select list you have the option to select any Status that exists on the Enabled Workflows.

User Filter + User

These two filters work in unison and only relate to status' in an Approval node (e.g. In Review). Status' in a normal Status node will not be picked up by these filters.

Reminder: if you add a Status node to your workflow and rename it “Approved” or “Rejected” this will not display in the search as it is not part of the Approval node itself. It is part of the Status node.

  • User Filter:

    • Displays 3 different options; Pending Approval From, Approved By, Rejected By

    • Will not work in isolation. You need also select a user in the User filter

  • User:

    • Choose a Confluence user to narrow the search further

    • This filter will work on its own

After you have chosen the criteria you would like to filter click Apply Filters to complete the search.

Export

If you wish to Export your search you can click Export to CSV in the top right side of the page.